1/25 Present:
C Bond, R Fisk, P Gilbank (chairman), P Halkon, S McNamee, A Sefton.
J Green (minutes secretary)
2/25 Welcome and Apologies
PG welcomed everyone to the meeting. Apologies were received from D Bowman, R Bryon, and A Harvey
3/25 Minutes of the previous meeting and Matters Arising
PG reported there had been no contact with the architects and no further contact with East Riding of Yorkshire Council (ERYC).
Mike Cox, a museum designer, had been to have a look around Burnby Hall. He had stressed the importance of an inviting entrance to encourage passing trade. Payment of £300 to him was approved.
The portable museum had been delivered and had been in use at various different events.
The split of the Two Ridings Foundation funding was £1225 for replica items and £1090 towards running costs.
The Anglo-Saxon brooch had been sold to a foreign collector but a stop had been put on its export until 23rd March to see if a UK institution would like to buy it. It was now valued at £3968. It was agreed that AS should start a Go Fund Me appeal to try and buy it. It would be made clear that if PDHT was not successful in buying the item that any funds raised would go towards the museum creation. This would be good publicity for the museum project, showing the importance of keeping local finds locally.
CB gave an update on the mapping project.
The minutes and summary for the website were approved.
4/25 Declarations of interest
PG declared an interest in 2 invoices for banners and printing for the Yorkshire Heritage Forum.
5/25 Trust & Trustee matters
PG reported on the sad death of Les Kennedy. He had contributed a lot in the short time he was a Trustee and would be missed.
Sue Lang had resigned at the end of 2024 as she has now moved away from Pocklington. However, she has offered to help with the completing of the Shared Prosperity Fund project.
Richard Bryon had agreed to become a Trustee representing Pocklington Town Council (PTC).
Amy Nuttall, due to work commitments had not been able to attend for some time. PG was trying to contact her to see if she still wanted to be a Trustee.
There were 3 suggestions for new Trustees.
Hattie Dorman, was an active volunteer and was doing a course in museum studies.
Ashley Rickman, has worked in US museums and is currently a curatorial assistant at the Yorkshire Museum. Her interest is in collection management, including documentation.
Jon Trail is the landscapes manager for the Yorkshire Wildlife Trust and could offer a link to environmental issues.
It was agreed that PG could invite all of these to become Trustees.
CB was elected as vice-chairman.
AS and RF were to review the financial management policy
SM was to take over as named safe-guarding person.
6/25 Committee report
a. Museum Creation
PTC is no further forward regarding the lease from ERYC.
PDHT taking a room for 20 days for accreditation cannot take place until a lease is agreed.
The architect’s plans for the building are available to see on the burnbyhall.org website.
Shared Prosperity Fund grant
The transportable museum is being used at various events. At some all 5 boxes are used but for others a single box might be used.
The shield replica is almost complete. It was agreed that it should be brought up for the planned event and that the final invoice for this should be paid.
b. Collection Management and Research
AH, with the help of a volunteer, is continuing to work on the documents manual.
c. Finance and Fund-raising
The audited accounts for the year ending 30th September 2024 and annual report had been circulated. It was agreed that PG and AS could sign off both of these and send them to the Charity Commissioners.
The accounts for the current year were circulated.
PG and SM had met with National Lottery Heritage Fund staff. They were pleased with the work PDHT had already done and recommended that an application be made for a “scoping/resilience” project. It was agreed to proceed with a “project enquiry” form
SM reported on fund-raising group she had brought together. They were planning a preview event, on the Thursday before the shield event, to raise awareness among potential donors. At this stage the group were not looking for donations but pledges of support. There would be some costs of proving light refreshments.
d. Education, Events and Public Engagement
On Friday 28th March the Community Hall was booked for an event at 7.30pm to present the replica shield. There would be a talk and videos about the making of it. Melanie Giles had confirmed that she would give a talk about the artwork on the shield. It was hoped the original shield would be available to see.
Tickets would be available via Eventbrite at £7.
The Heritage Festival had made £1440 profit. PTC had honoured ERYC’s commitment to allow free use of the hall and there had been £250 sponsorship.
There had been various village talks and one school presentation.
The next event is talk at Londesborough Church to the Yorkshire Wolds Heritage Trust on 11th February.
2 articles had been written for regional publications.
AS reported on a “Digathon”, a metal detecting spectacular, being planned for a site near Pocklington over the August Bank Holiday. PDHT has been offered a free stall. It was agreed to attend.
PH reported on the Petuaria Heritage festival on 12th July. PDHT to attend.
e. Facility and Volunteer Administration, Governance and Audit
It was not clear if PDHT, as a not-for-profit organisation, should register with the Information Commissioners Office (ICO).
The National Council for Voluntary Organisations (NCVO) membership had been renewed.
The East Riding Minimum Operating Standards (ERMOS) had been sent off.
f. Marketing and Communications
The website is to be reviewed and brought up to date.
7/25 Any Other Business
There was some discussion about starting a Friends organisation. It was agreed it was too soon to start this.
8/25Next meeting date to be arranged
The meeting closed at 7.15pm.
